Practical Automation for Small-Business Operations

Make messy workflows
reliable

I help small businesses automate the manual work between accounting, spreadsheets, email, documents, and marketing tools.

99% matching accuracy

Chargeback automation for Mollie and e-Boekhouden.

90-100 hours saved

Lead generation and outreach prep for 1,300 companies.

7+ hours saved per week

Content research and drafting pipeline for a marketing team.

Stanislav Kapustin
arrow icon
n8n
APIs
Slack
Google Workspace
CRM Automation
AI Workflows
Webhooks
Lead Gen Systems
Content Pipelines
Operations Automation
n8n
APIs
Slack
Google Workspace
CRM Automation
AI Workflows
Webhooks
Lead Gen Systems
Content Pipelines
Operations Automation
svg

What I help automate

99%

matching accuracy in chargeback automation

90-100h

time saved on 1,300 leads

7h+

weekly content workload removed

Workflow Architecture

Map the real process, edge cases, and ownership before building anything in n8n.

Operations Automation Systems

Build reliable cross-tool workflows for finance, admin, lead handling, and internal operations.

API Integrations

Design integrations with validation, retries, tracking, and recoverable sync logic.

Finance and Marketing Workflows

Automate chargebacks, reconciliation, outreach prep, content pipelines, and spreadsheet glue work.

Featured Case Studies

Invoice approval workflow routing a PDF through approvers before posting to QuickBooks

Multi-Step Invoice Approval Workflow from Email to QuickBooks

A four-workflow n8n accounts payable system that extracts invoices, routes approvals, escalates delays, and creates verified QuickBooks bills.

Local AI server processing invoice PDFs without sending data to the cloud

On-Premise Invoice Processing with Ollama and LLaMA

A fully local invoice processing pipeline using n8n, Ollama, LLaMA Vision, and on-premise OCR so supplier data never leaves the client's server.

WooCommerce orders flowing through an automation pipeline into an accounting book

WooCommerce Order Sync to Moneybird via n8n

A two-workflow n8n system that turns paid WooCommerce orders and refunds into Moneybird invoices, payments, and credit notes automatically.

Automated Gmail invoice processing pipeline feeding structured accounting rows into a ledger

Automated Supplier Invoice Processing from Gmail to e-Boekhouden

A three-stage n8n workflow that extracts supplier invoices from Gmail with Claude and books purchase mutations directly into e-Boekhouden.

How I design automation that survives real use

arrow

Clarity before implementation

I start with workflow architecture first, because automation fails when logic is vague and ownership is unclear.

Control layers matter

Better AI automation is not maximum autonomy. It is reliable throughput with scoring, review, and explicit status.

Migration is cleanup

Good migrations from Zapier to n8n redesign the brittle parts instead of copying old assumptions into a new tool.

Reliability is designed

Reliable API integrations are recoverable: validation, retries, queues, and sync status are what keep systems alive.

Need a similar system in your business?

If you have a manual workflow between tools, I can help map the logic, design the system, and automate it in a way your team can actually use.

svg